Digital asset management

DAM consulting services


PRO-TEK Vaults will unlock value with practical solutions based on best practices that taps into our library-centric organization skills to maximize the impact of your technology, operations, workflow and metadata. Expensive digital asset management (DAM) systems fail if users can’t embrace the tools or can’t appreciate full “find-ability” of needed assets. Our experts see beyond the technology to provide ways to achieve results for publishing, archiving and potential monetization of digital assets.

PRO-TEK Vaults DAM services

Content curation

PRO-TEK Vaults brings unsurpassed leadership and expertise in curating information assets for maximum value and utility.

 Information science protocols

DAM solutions based on technology alone can lead to information overload, frustrated users and unmet needs. Paying attention to metadata, taxonomies and other information science principles, we design solutions that will make the most of your DAM software functionality.

Project planning and management

We will manage your DAM project with realistic goals and timelines based on a complete understanding of your business needs and available resources. We identify specific milestones to monitor and report on progress and deliver results that are on-time and on-budget.

User empowerment and satisfaction

Our DAM experts start every engagement with an assessment of user needs. Our goal is to ensure they can find just the right file every time, fast and easy for stress-free productivity and collaboration with internal and external teams.

Digital rights and permissions

Our DAM experts will help safeguard your copyrights and manage rights and usage for contributors and users. We can help ensure you don’t violate the rights of external parties manage rights information via a combination of watermark, centralized copyright information and simple language for users to understand permissions info in order to make the best decisions possible to ensure creative and legal protection.

Digital asset management FAQs

What is digital asset management (DAM)?

DAM is the systematic approach to the organization, storage and retrieval of rich media files, including management of digital rights and permissions. DAM incorporates both technology and processes.

What is a digital asset?

A digital asset is any form of content or media formatted into a binary source, generally categorized into three major groups:

  1. Textual content
  2. Images
  3. Multimedia

Digital assets may have been “born” physical and digitized, such as scanning a photograph on paper, or born digital, like a photograph taken using an iPhone or digital camera.

Digital assets include any number of rich media file like photographs, music, videos, animations, podcasts and more.

How are digital assets used?

Rich media assets were once the sole domain of creative departments and agencies, but with the explosion of digital content, social media networks and e-business, users across all functions and departments are now interacting with digital assets daily to do their work.

What’s a DAM system do?

DAM technology allows you to store digital asset files along with their metadata. Metadata is the ‘data about the data’ that provides contextual information which can then be mapped to a variety of searchable fields for easy retrieval of relevant content.

What is the difference between DAM and CMS (content management systems)?

DAM focuses on the asset itself, including metadata or contextual information, for logical storing and easy retrieval of the asset. CMS focus on integrating digital assets into a piece of content for publishing in the required media format, whether it be a text article going on a website, a video on YouTube or a report going to a research publication.

Should we invest in a DAM system, and how much does it cost?

The decision to make that investment and the ultimate price tag both depend on a variety of factors—how many digital asset files you have, how much you expect your collection to grow, how those assets are being used and so forth. In addition, there are big picture considerations, like what you are missing out on by not being able to use these digital media files in marketing, customer service, sales and business development, product development, training or any other function.